Administrative Assistant
Southaven, MS (USA)
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Post Date: 10/01/09 Company: Kuehne + Nagel
Compensation: not given Contact:
Job Type: Full Time Phone:
Education: High School / GED Fax:
Experience: 6 months - 2 years Mailing Address:
Travel: Negligible
Reference: KN-117

Job Description:
Kuehne + Nagel is one of the world's foremost global logistics services providers. Every day, we use the latest technology, combined with our years of expertise to develop integrated supply chain solutions for our world-class clientele. Our goal is simple: create competitive advantages for our customers, so they can better serve their customers. We need talented people who are energized by change and ready for the challenges brought by the companies looking for professionals to handle their logistics needs. With over 53,000 employees in more than 100 countries, the Kuehne + Nagel Group now ranks among the top five global service providers - our associates have the opportunity to explore global opportunities, as well. If you're ready to explore long-term career opportunities in one of our growing business units, we can help you learn more. We offer a competitive salary and a full benefits package including medical, dental, vision and 401(k) Plan with excellent company match. ALL RESUMES MUST CONTAIN SALARY REQUIREMENTS. No phone calls, faxes or paper resumes, please.


Job Summary: The Administrative Assistant is responsible for providing administrative support to a department or facility. The Administrative Assistant greets customers and answers or refers inquiries, prepares office documents, maintains and orders office supplies and equipment, coordinates department calendar, and performs other general office duties.

Duties and Responsibilities:
  • Greets customers in person or by telephone; answers phone calls and responds to questions or inquiries; directs and screens calls to managers and members of department or facility.
  • Creates and prepares business memos, letters and reports and presentation materials as needed; gathers necessary information and materials to complete these tasks.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Maintains office supply inventory by checking stock to determine inventory level; evaluates new office products; places and expedites orders for supplies; verifies receipt of supplies.
  • Maintains department or manager's schedule by coordinating calendar for department personnel; arranges meetings, conferences, teleconferences and travel arrangements.
  • Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Performs general office duties such as filing, faxing, copying and sorting.
  • Other administrative projects and needed.


Qualifications:
  • Knowledge of general office policies and procedures.
  • Software knowledge (i.e. Microsoft Word, Excel, PowerPoint, Access) and the ability to use the Internet and email.


Skills and/or Experience:
  • Excellent verbal and written communication skills.
  • Proficient typing and data entry skills.
  • Ability to establish priorities and accomplish multiple tasks.
  • Excellent organizational skills.
  • Ability to handle details and resolve problems.
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