JIL Success Stories
JIL Success Stories

Administrative Assistant
Havelock, NB
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Post Date: 07/13/19 Company: Graymont
Compensation:   Contact:
Job Type: Full Time Phone:
Education: High School / GED Fax:
Experience: 6 months - 2 years Mailing Address:
Travel: Negligible
Reference: NBK9WEWycj

Job Brief

Graymont's Havelock Plant in New-Brunswick is seeking an energetic and skilled Administrative Assistant to support all levels of the plant in Havelock.

Graymont is currently seeking an Administrative assistant for our Havelock, New-Brunswick facility. The Administrative assistant will manage several office duties and work closely with the management team. Accounting functions will be required such as payroll, record keeping, reporting, and filing.
  • Work with Corporate Benefit, H-R, and payroll departments.
  • Support and maintain all office filing, plant files and records.
  • Assists site staff with administrative duties.
  • Deal in a professional manner with internal and external customers.
  • Take product orders and schedule with production and customers.
  • Scale all shipments coming in and out of plant.
  • Answer phones and respond to inquiries from customers and staff on location, hours of operations, directions and other day to day activities.
  • Run daily updates and generate reports from scale system, JDE, Cognos and Excel. Perform quality control on data prior to uploading to JDE.
  • Enter timesheet and production information into JDE.
  • Purchase required supplies for office and plant as needed.
  • Assists Operations Controller with reporting on operational and financial information.
  • Able to create memos and letters to communicate with staff and customers.
  • Photocopy, fax and scan documents as required.
  • Interaction with, Staff, Customers, Maintenance and Production personnel daily.
  • Share duties and back-up for other office related duties.
  • Assist with other duties to be determined as office operating priorities change.
  • Minimum 3 years of experience in a fast paced, multi-tasking office environment.
  • Diploma of Collegial Studies or an equivalent combination of education and experience.
  • Ability to maintain confidential information as it relates to personnel functions and sensitive business information.
  • Strong understanding and appreciation of deadlines and commitment to schedules.
  • Excellent communication, teamwork and time management skills.
  • Strong analytical skills and attention to detail.
  • High level of expertise in Microsoft Office (Excel, Word) and willingness to learn other software.
  • Knowledge of JD Edwards and COGNOS software would be an asset.
  • Able to work closely with plant personnel as a team contributor and able to work independently.
  • Ability to manage a fair amount of work load with little direction or supervision with frequent interruptions.

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