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Administrative Assistant - Full Time

Graymont - Faulkner, MB


Posted on 10/16/19 (Ref: MBa8uoq3sa)

Administrative Assistant - Faulkner, MB - Graymont

Job Brief

Graymont's Faulkner Plant is seeking an energetic and skilled Administrative Assistant to support all levels of the plant in Faulkner.

Canada - MB - Faulkner

POSITION SUMMARY
Graymont is currently seeking an Administrative assistant for our Faulkner, Manitoba facility. The Administrative assistant will manage several office duties and work closely with the management team. Accounting functions will be required such as payroll, record keeping, reporting, and filing.
DUTIES AND RESPONSIBILITIES:
  • Work with Corporate Benefit, H-R, and payroll departments.
  • Support and maintain all office filing, plant files and records.
  • Assists site staff with administrative duties.
  • Answer phones and respond to inquiries from customers and staff on location, hours of operations, directions and other day to day activities.
  • Run daily updates and generate reports from scale system, JDE, Cognos and Excel. Perform quality control on data prior to uploading to JDE.
  • Enter timesheet and production information into JDE.
  • Assists Operations Controller with reporting on operational and financial information.
  • Able to create memos and letters to communicate with staff and customers.
  • Photocopy, fax and scan documents as required.
  • Interaction with, Staff, Customers, Maintenance and Production personnel daily.
  • Share duties and back-up for other office related duties.
  • Assist with other duties to be determined as office operating priorities change
QUALIFICATIONS:
  • Minimum 5 years of experience in a fast paced, multi-tasking office environment.
  • Diploma of Collegial Studies or an equivalent combination of education and experience.
  • Strong understanding and appreciation of deadlines and commitment to schedules.
  • Excellent communication, teamwork and time management skills.
  • Strong analytical skills and attention to detail.
  • High level of expertise in Microsoft Office (Excel, Word) and willingness to learn other software.
  • Knowledge of JD Edwards and COGNOS software would be an asset
  • Able to work closely with plant personnel as a team contributor and able to work independently.
  • Ability to manage a fair amount of work load with little direction or supervision with frequent interruptions.
  • Ability to maintain confidential information as it relates to personnel functions and sensitive business information

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