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Receptionist & Administrative Assistant - Part Time

The Timken Company - Traverse City, MI

Posted on 01/13/20 (Ref: MIY0UN2ysR)

Receptionist & Administrative Assistant - Traverse City, MI - The Timken Company

Your Career Begins at Cone Drive Operations, a Timken Company! Cone Drive is located in beautiful Traverse City, Michigan and boasts nearly 100 years of success in the gearing industry.

If you're ready for a challenging career that provides you with the ability to advance personally and professionally, look to Cone Drive. Our associates make the world more productive by improving the efficiency and reliability of the machinery that keeps industry in motion.

The primary purpose of the Receptionist/Administrative Assistant is to function as the Receptionist and Switchboard Operator for the Traverse City facility. This position also provides a wide variety of administrative support for departments throughout the facility. Primary duties include:

- Greeting all visitors and enforcing Cone Drive's Visitor/Foreign Visitor Policy

- Answering a multi-line switchboard and routing incoming calls

Perform administrative functions for multiple departments, including:

- Managing the Attendance Program for Traverse City shop employees

- Processing status changes, job postings and system data changes for Traverse City shop employees

- Maintaining Traverse City shop training data

- Indexing accounts payable invoices in IntelliChief

- Sending out daily invoices and monthly statements for accounts receivable

- Responding to incoming customer service inquiries related to estimated ship dates

- Shipping and tracking marketing materials for outside sales representatives and service center

- Developing Company newsletter

- Maintaining HR filing and HR invoicing

- Assisting multiple departments with administrative tasks and data processing

Requirements for the position include:

- Microsoft Suite skills, including Word, Excel, PowerPoint, Outlook

- Good grammar, written and verbal

- Good organizational skills

- Prior HR exposure is beneficial

- Creativity, responsiveness

- High School diploma or equivalent

- Kronos, AS400 experience is beneficial but not required

All qualified applicants shall be treated equally according to their individual qualifications, abilities, experiences and other employment standards. There will be no discrimination due to gender or gender identity, race, religion, color, national origin, ancestry, age, disability, sexual orientation, veteran/military status or any other basis protected by applicable law.

Receptionist & Administrative Assistant - Traverse City, MI - The Timken Company

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