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Promotions Coordinator - Full Time

ARMADA - Romeoville, IL

Posted on 07/29/21 (Ref: PROMO01536)

Promotions Coordinator - Romeoville, IL - ARMADA

Promotions Coordinator


This position is responsible for coordinating all activities for McDonald's Happy Meals toys and other promotions to meet the client's requirements. Acts as point person for capacity management by working with Hubs, 3PL's, Transportation and Suppliers.


  • Manage the client's promotions to meet their requirements
  • Manage the space strategy for toys including working with SCE to develop the Quarterly Space Model
  • Participate in client meetings including IT integrations, new projects or process discussions, and present any hub updates as needed
  • Oversee Open Orders and Past Due Orders Reports to ensure timely execution of orders across all hubs
  • Understand and help troubleshoot any EDI transmissions issues
  • Implement new programs at a Hub or at a 3PL for clients according to Statement of Work
  • Interact with internal team members including Transportation, Customer Service, Supply Planning, Project Management and also Customer Personnel as necessary to implement and manage all programs
  • Engage with Account Management to strategically support future client initiatives
  • Develop and manage process improvements for programs to meet required service levels
  • Manage issues to successful resolution, including all necessary stakeholders as needed
  • Act as the Capacity Management Point Person
    • Work with Suppliers, Hubs, 3PL's, Transportation
  • Facilitate Year-End Inventory for HAVI
  • Act as the HAVI liaison – key contact person
  • Returns/ Rework Coordination
    • Quotes
    • Corrugated
    • Labels
  • Customer Satisfaction Case Management
    • Order Boxes
    • Manage payment of invoices
  • 3PL procurement and space management
  • Identify available 3PLwarehouses when and where storage space is required
  • Obtain rate quotes
  • Work with warehouse and Armada legal to reach contract stage
  • Act as the liaison with 3PL to onboard, providing seamless start ups or transition out of a 3PL when needed
  • Coordinate overseas shipping programs for basics customers
  • Work with shippers to obtain production and shipping plans
  • Coordinate receiving schedules at the warehouses
  • Track containers to minimize detention and bob tails
  • Training in SOP's as needed to new personnel and to external business partners
  • Manage the samples production and timely shipping
  • Participate in key warehouse projects including but not limited to audits, cycle counts, physical inventories, building moves, and system implementations
  • Assist in coordination of Warehouse Operations Meetings
  • Ensure all SOP's are up-to-date for promotions management


Knowledge and Experience:


Education and Experience Requirement


  • Bachelors Degree in Logistics, Business or Related Field or Relevant work experience


  • 3-5 years of inventory management or warehouse management experience, preferably in a warehousing environment
  • 3-5 years experience working with 3PL providers, to manage performance and implement programs
  • Experience in high-volume distribution environment preferred
  • Experience working JD Edwards and Warehouse Management systems (Red Prairie) preferred

Language and Technical Skills:

  • Experience with Microsoft Office, including Word, Excel, and Outlook<
  • Excellent Communication skills: must be able to actively communicate with drivers, warehouse employees and customers
  • Experience with JD Edwards and Red Prairie WMS preferred
  • Prior warehouse experience is preferred
  • Analytical and problem-solving ability
  • Ability to communicate effectively (verbal & written) with internal/external clients


  • Travel 25-30% or less. May include travel domestically and to Canada

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