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Administrative Assistant - Full Time

First Student - Scarborough, ON

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Posted on 07/10/24 (Ref: ONWMw7w7up)

Administrative Assistant - Scarborough, ON - First Student

First for a reason

First Student is the largest school transportation provider in North America with more than a century of experience providing safe and reliable transportation. We work with 1,250 school districts in 39 states and 8 Canadian provinces carrying approximately five million students in 21,000 schools daily.

About the Position

Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing/maintaining paper and electronic files, coding and processing of department invoices, providing information to callers, and updating various reports

Responsibilities:

  • Assist in other processes such as reconciliation, expense report preparation, invoicing, annual budget development/compilation, etc.
  • Answers telephones and gives information to callers, takes messages, or transfers calls to the appropriate individuals.
  • Sets up and maintains paper and electronic filing systems for records, correspondence, and other materials.
  • Opens, reads, routes, and distributes incoming mail and other materials. Prepares answers to routine letters.
  • Completes and routes forms in accordance with company procedures.
  • Arranges conferences, meetings, and travel reservations for office personnel. Coordinates conferences and meetings.
  • Administers department programs, projects, and/or processes.
  • Orders and dispenses supplies.
  • Makes copies of correspondence and other printed material.
  • Supports recruiting efforts by posting positions internally and externally.

Qualifications:

  • Less than 2 years experience.
  • Microsoft Office, Excel and PowerPoint skills.
  • Good written and verbal communication skills.
  • Excellent organizational and follow-up skills.
  • Strong attention to detail.
  • Ability to utilize office equipment such as fax machines, copiers, and phone systems; able to use computers for spreadsheet, word processing, database management, and other applications.
  • Professional demeanor and confidence to work in an advanced corporate setting.

Apply today and get your career on the road with First Student!

KIJI
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