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AP Associate 1 - Full Time

Pilot Freight Services - Glen Mills, PA

Posted on 10/13/21 (Ref: PAOCAoSHY1)

AP Associate 1 - Glen Mills, PA - Pilot Freight Services

Pilot Freight Services is seeking a full time Accounts Payable Associate for our Glen Mills, PA location.


Their role is to complete payments and control expenses by receiving payments, plus processing, verifying and reconciling invoices. A typical Accounts Payable job description also highlights the day-to-day management of all payment cycle activities in a timely and efficient manner.

Job Responsibilities:
  • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
  • Reconciles processed work by verifying entries and comparing system reports to balances.
  • Charges expenses to accounts and departments by analyzing invoice/expense reports; recording entries.
  • Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
  • Ensures credit is received for outstanding memos.
  • Issues stop-payments or purchase order amendments.
  • Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
  • Maintains accounting ledgers by verifying and posting account transactions. Experience posting adjusting entries through the general ledger is a plus.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Reports sales taxes by calculating requirements on paid invoices.
  • Protects organization's value by keeping information confidential.
  • Updates job knowledge by participating in educational opportunities.
  • Has a proven ability to utilize technology to increase the Accounts Payable process efficiency (OCR).
  • Assist in design and implementation of a new ERP system

  • High school diploma, GED, or equivalent required
  • Previous Accounts Payable experience required.
  • Experience with Workday ERP and multiple banking platforms preferred.
  • Bachelor's degree in accounting, finance, or related field a plus
  • Previous accounts payable experience preferred
  • Microsoft Office (Excel, Word, PowerPoint) proficiency (Emphasizing excel)
  • Experience working with multiple bank platforms
  • Strong organization and problem solving skills. Attention to detail and motivated.
  • Understanding of and ability to work with accounting and reporting systems, workday financials experience a plus.
  • Ability to communicate effectively both verbally and in writing with a diverse group of talented individuals
  • Maintaining a professional attitude as a representative of the company and the accounting group.

Competitive wages and benefits, including a generous 401K match.



Bachelors or better in Accounting or related field.
High School or better.


WorkDay Novice


2-5 years: Previous Accounts Payable experience required. Experience with Workday ERP and multiple banking platforms preferred.

AP Associate 1 - Glen Mills, PA - Pilot Freight Services

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