Accounts Payable Specialist

Essential Functions

• Retrieve invoices from email and OneDrive folders.
• Post approved AP invoices into the accounting system.
• Maintain and update cash flow spreadsheets in coordination with the Accounting Supervisor.
• Record outgoing payments and reconcile accounts.
• Answer incoming phone calls and respond to vendor inquiries.
• Manage email communications with vendors regarding payments, invoices, and documentation.
• Process employee expense reports in the accounting system.
• Set up new customers in the SAP Business Partner (BP) module.
• Assist with audits by providing requested documentation.
• Order and maintain office supplies.

Non-Essential Functions

• Liaise with Sales and Logistics teams as needed.
• Maintain up-to-date vendor records in the BP system.
• Request and collect essential vendor documents, such as W-9s.
• Follow up with vendors for account statements and missing invoices.
• Deposit checks at the bank

Requirements

• Prior experience in accounts payable or general accounting preferred.
• Bachelor's degree in accounting
• Strong knowledge of Microsoft Excel and familiarity with accounting systems (SAP experience is a plus)
• High attention to detail and accuracy.
• Strong communication skills, both written and verbal
• Ability to manage multiple tasks and meet deadlines
• Customer-service oriented with a proactive and professional approach.
• Comfortable working in a structured on-site office environment.