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JOB SUMMARY
Responsible for overseeing the coordination of facility services to include telecommunication services, IT services, security, and facility maintenance to ensure the smooth running of the branch office.
Duties & Functions
Essential:
• Works with Branch Manager and departmental managers to plan office expense budget.
• Coordinates with department managers to monitor operation costs.
• Executes facility planning and equipment maintenance programs.
• Maintain Emergency Response Plan. Serves as facility Emergency Response Coordinator.
• Responsible for Hazardous Waste Disposals when necessary.
• Maintain up to date records for all state, federal and local compliance issues.
• Oversees facility security program, performs security audits and training.
• Maintains Quality Management System (ISO certification), performs internal audits.
• Maintains TAPA certification, performs internal audits.
• Controls office supply inventory, issues purchase orders, and facilitates special projects.
• Carries out responsibilities with Branch Manager in accordance with the Company's policies and applicable laws.
• Responsible for collection of outstanding accounts.
• Set forth and monitor internal Accounts Receivable procedures
• Bank account reconciliation and of pay only items.
• Comply with Head Office Accounting directives.
• Issues written and oral instructions to staff from Branch Manager, HO Administration and Head Office Accounting.
• Monitors staff member's duties as assigned by the Branch Manager.
• Adjusts errors and complaints; Issues internal corrective action.
• Maintain inventory asset records.
• Maintain up to date records for IAC's.
• Act as back up for Accounts Payable
• Perform other duties as requested by management.
QUALIFICATION STANDARDS
Education & Experience:
• Minimum 2 years of college and 5 years industry experience.
• Solid understanding of the accounting applications.
• Excellent organizational skills and be prepared to work as a team player
• Proficient in Microsoft applications.
• Excellent written and oral communication skills.
Physical requirements:
• Flexible and long hours sometimes required.
• Sedentary work – Exerting up to 20 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.